ACSSAR Board Meeting 21-Oct-14
Old business started with our radios, we now have some and they are usable. Matt hasn’t heard back from MacAllisters yet, he will check with them Wednesday. Brenna talked about the Search Management training and some points brought in to help organize management such as post it notes or dry erase boards, this might be something we may acquire soon. There are also several forms that we are looking at incorporating into the trailer, Cathi mentions that no matter what forms we get we need to practice filling them out to gain familiarity.
Dan brought up that he is going to get a list from Vicki so he can get the donor plaques made. Cathi reminds us that we still have a $100 gift certificate ear marked for SAR dogs that needs to be spent before the end of the year.
We are looking at getting some training aids for CPR/1st Aid classes. Cathi has some older trainers that were donated but we need a place to store them and there is the question of longevity of the equipment. Dan has some new equipment ready to purchase for our use (teaching), we believe that we may go forward with it next month.
Cathi reminds us that the Bloodbourne Pathogens training will be needed soon.
New business begins with a documentary request; so far nobody has any objections to having a documenter film and cover our activities (excluding real searches).
EMA is planning mass disaster training, the main one that is being planned is flooding. We were reminded that last year could’ve been worse for flooding than it already was. The next meeting will be equipment readiness, Dan suggested throw ropes, PFD’s, helmets, a raft, and static lines. Neil brought up additional equipment such as zodiacs, dry suit/wet suits, but equipment should come with training to avoid over confidence.
Dan met with the SO, they brought up radios (lack there-of), they promise it was a one-time occurance, Todd believes they shoud be moved somewhere else. The SO they could transport the trailer to a search upon request as long as it wasn’t the first thing done. If your gear gets damaged on a search, you need to go out the next day and replace it, the kicker is that the reimbursement won’t happen until October (fuel is 5 days and is at a Federal rate). Brenna suggested putting all this information and the forms on our website for everyone to get easily. Snowmobile training was also brought up and in discussion the SO was instructed to buy us a snowmachine (it was purchased). The machine still requires about $200 worth of upgrades that will help with longevity. Dan proposed that we get rid of the old ones, us being a non-profit organization we have to put them up for bid. They do require some TLC but they still run. Matt moves that we sell the old sleds, Brenna 2nd, and motion carries. With the possible sale of the 2 older machines, Dan wants to start looking at getting another newer one, he knows of one that may be available. With the a quick check of the finances dan asked if anyone has any problems purchasing a used at a reasonable rate; Matt moves that we purchase the used machine, Brenna 2nd and motion passes.
The SO is putting together a grant to purchase some new snow machines, if they do get it then we get their old ones but that may be up to a year out.
The SO also wants to start doing tourniquet training with their deputies and SAR personnel
Also brought up was swift water training along with land navigation, Dan wants to bring in Russell Clark to train (2 day) with land nav.
Swift water training will be basics (as per normal) with throw bags and classroom stuff early next year.
Matt talked to Laramie screen printing and looked at different materials and patterns. He looks at 50/50 poly cotton dry blends and looked at colors and found that orange is the best for us, with various different styles. Standard black lettering will be the standard at $11.10 a shirt if we order 50 or more, add $2 for extra sizes. At the meeting this month we will take size information and get sign-ups for the new shirts. We will be getting pictures taken for ID’s in the November meeting.
Dan and Brenna sat down and talked with Park county SAR, among the issues brought up were marking the IC and who to report to. Other ideas were teams out on searches carrying strobes for easy spotting, getting our training identified as college credits (maybe through LCCC) or NASAR credits. There is a SARTEC 2 class upcoming in Casper in November if anyone is interested, Cathi described what is involved with that. Cathi also brought up that she believes it would be advantageous of us to get all our members at least SARTEC 3 certified.
November 8th we have the territorial prison reserved for mock search (critical separation) drills. We also will be doing terminology familiarization along with the search part.
Brenna brings up that along with our new requirements for members and required training, the SO would like to see known Team Leaders among the group. Among the required training, ICS classes were brought up specifically ICS 700, remember that member that have been a part of ACSSAR for a while have until the end of the year while new member have 1 calender year. Several examples were given of how to obtain Team Leader status. Cathi suggests that there be some sort of recognition for those that obtain the necessary requirements for Team Leader whatever that may be. Brenna would like to see some additional minimum training requirements for new members in order to be fielded. Neil brought up that interviews with the new members could also be implemented so we could get to know the new members. Brenna proposed bi monthly mock callouts for 2015, this would include knowing what day it but not the exact time, a callout would be issued and members would have to use critical thinking like a real search.
ACSSAR Board Meeting 9-23-14
Call to Order: 1903
Present: Harold Magness, Dan Hutchison, Brenna Noll, Neil Mathison, Cathi Carr-Lundfelt
Weapons Policy: Looked over latest draft presented at regular meeting. No changes were made. Cathi moved to vote the policy into effect; Brenna seconded; all were in favor.
Radios: Dan is still going to make the purchase.
Fundraising @ McAllister’s: Not discussed because Matt was unable to attend the meeting.
Training: Cathi heard back from Kurt and search management training is scheduled for October 18-19 and should end Sunday by noon. Cathi will line up a hotel for the instructor and look into a location for the classroom portion with AV capabilities, possibly at the Fire Department.
Donor Plaques: Need to check with Vicki on largest donors before ordering.
Community Outreach: Local Girl Scout junior and cadette troops contacted Dan and requested a talk on outdoor safety and survival and first aid on October 2nd.
Cathi gave a talk on Sunday the 21st at the Canterbury House on Search & Rescue.
Trailer Power Supply: Need a workday to install the new power supply. Dan will bring the trailer to his house and schedule the workday either for this Saturday or over a few weeknights.
(Brenna interjected new business) Trailer Substitute Bins: Dan put together a tub containing a butane stove, percolating coffee pot, disposable cups, water, coffee, tea, soup, napkins, etc. that can be taken to a search site when the trailer isn’t hauled up.
Brenna and Dan put together clipboards of useful SAR forms, maps, and writing utensils to be kept in several board member’s/officer’s vehicles and one to go in the SAR tub, again for when the trailer isn’t hauled up. These are meant to help with search organization and make sure things are not overlooked, and to document our search involvement.
Brenna also proposed putting together a tub of spare gear, particularly warm clothing and rain gear, that could be provided to subjects or searchers.
Red Cross Training: Another LTP training is being scheduled for Spring 2015 by the Red Cross. Approximately 5 ACSSAR members have already expressed interest in taking the course. Price points need to be set for classes, both for profit and non-profit groups. Dan proposed setting the cost at $20 below Red Cross prices, except for the Blood Borne Pathogen course which would remain at the same cost as the Red Cross class. Also need new mannequins for training. Dan found Red Cross approved set of 2 adult, 2 infant, and 1 trained AED for $435. Brenna and Cathi proposed ACSSAR buy 2 sets to have sufficient mannequins for a class of 8. Brenna also proposed buying disposable lungs, cleaning supplies, and non-rebreather masks. Dan and Brenna proposed buying 10 CPR Pro manuals (@ $5.95/manual) and 10 Lay person manuals (@ 8.50/manual) as an ACSSAR set. Cathi moved we purchase the materials; Dan seconded; all were in favor.
Resignation and Replacement: Travis Wright resigned from the ACSSAR Board of Directors on Tuesday September 23rd. According to the Bylaws, the remaining BoD may elect a replacement. Brenna moved to elect Neil Mathison; Dan seconded; all were in favor.
Conversation w/ Lt. Fritzen: Dan spoke with Lt. Fritzen earlier in the week. Fritzen recommended additional insurance for non-call out SAR activities. He also advised that ACSSAR members on future searches could immediately following the search buy replacements for lost or damaged gear and submit the receipt to the SO for reimbursement, however the reimbursements only occur annually in October.
Call Out Policy: Colonel Day who is heading up ROTC was added to the call out list to be better apprised of ROTC members whereabouts during searches; he is not going to use the page out to notify ROTC of searches. ROTC members, or members of other interested groups, are welcome to join SAR and be part of regular page outs, but must meet active ACSSAR requirements to remain on list. Discussed adding ROTC as an auxiliary group that can be paged out if requested by the SO. Also discussed that family and friends of ACSSAR members are not allowed to respond to page outs under the ACSSAR name due to insurance policies.
September Meeting: Topic will be ACSSAR Search Procedures, and the training will begin with a debrief of the Labor Day Weekend rescue. Discussed making the presentation a mandatory sign-off for 2015.
Re-Visited Goals from March: Progress has been made on fundraising. Membership, particularly active membership, has increased. Dan would like to see this at 80 active members. Training quality and quantity has increased. Snowmobile training this winter will be scheduled in advance. The BoD would like to do more to support the Mountain Bike team next summer. A mounted unit had been discussed in the previous goals meeting, but is difficult to organize. Discussed setting up an affiliate group. Discussed making the Nordic Ski Patrol another affiliate group. The BoD would like to see improvements in the formation of a support unit. Discussed making an affiliate group for a canteen/mess unit. Would still like to see 2-hr Green Belt mock searches. Discussed contacting Russell Clark to arrange a winter mock search including an overnight. Discussed incorporating training for officer positions in March 2015.
Upcoming Training: Neil provided Avalanche Course dates: the UW course will be February 3, 5, 7, 10, and 14, and the ski patrol course will be February 17, 19, 22, 24, and March 1 (the weekdays will be classroom days, the weekend days will be field days). An additional day on group rescue (Module 3) is tentatively scheduled for February 28th.
Dan moved to adjourn the meeting; Brenna seconded. Meeting ended at 2124.
Sept - 7th - 1625 ACSSAR received a call out due to a Personal Locator Beacon being activated in the Centennial Ridge area. Eleven members had responded and were in route when a Stand Down was issued at 1725. The couple who activated the PLB were located and accounted for. Thanks to those able to responded.
ACSSAR Board Meeting 8/19/14
1900 Meeting start, old business starts with the weapons policy. Dan wants to bring any final drafts to the whole group at the next meeting, Josh brought up that on the form it doesn’t specify if a hard copy Carry Conceal Permit is required. Dan printed out a draft of a proposed policy, after reviewing the draft some changes on wording was suggested and implemented.
Radios: Dan will be making the radio purchase soon, at the meeting we will ask if anyone is going to make private purchase.
High Angle training: there will be another class coming up this Monday.
Fundraising: Matt dropped off the application for McAllister’s fundraiser. The days will be in Sept 8th, 16th, 24th (tentatively). Old Corral Sept 11th will be the next donation dinner day.
Jelm Mtn run, we will have a sign-up sheet at the next meeting for Sept 20th
Training: Search Management; Cathi is still trying to lock up a date for the class, possibly the first weekend in October. 18th is going to be first choice, the 4th will be an alternate.
Donor Plaques: still need to come up with a list of who will receive.
Cathi will be speaking to a congregation at Saint Matthews about service dogs (search dogs) and what she does with them.
Trailer: We still plan on bringing the trailer to the general meeting for training associated. A work day will be planned soon.
New business starts with short haul training, the SO has tried multiple times to get it scheduled but it ended up being an orientation to Life Flight.
Dan is still working on the call out policy
August Meeting will be trailer orientation/training
Red Cross: Brenna briefed the Board on training opportunities for us for fundraising. Red Cross would charge a material fee and we could keep any funds from training outside people for fundraising for ACSSAR. Dan and Brenna will be going to class this weekend to teach and certify for 1st aid CPR. We would need to replace some of our training aids but Dan believes we would still end up making money for the group. Dan’s only concern would be that Red Cross wants us to be able to teach for the whole area. This would be very beneficial for the group no matter what but we need volunteers willing to get the certification and are willing to teach.
Matt will be ordering more shirts soon, he will be confirming which sizes to order and types.
The land nav course was an amazing success, we would like to bring in Russell Clark for even more training, he even proposed a full on mock search for the future where he would bring in all his communication equipment.
Meeting End at 2000
ACSSAR Meeting 7/29/14
1900- Meeting Start Josh read off the board meeting minutes, Vikki read off the financial report with some errors, the official and revised report will be emailed to Josh for the official record. Dan read off the training report, the tracking class has been canceled but Dan and Brenna will try to set up a class on Thursday. If interested, sign up will be here. WFA class was also canceled due to lack of interest, Travis will attempt to set up a class in 2015, there will be 1st aid class soon for those who need to certify.
High angle training; we’re still trying to set up a lot of training throughout the summer, the next training is the 11th of August, there will be an additional one on the 25th.
The tracking classes scheduled need to be re-scheduled.
Dan brought in the vests and shirts for any of those who wish to get them tonight.
New Business, please pay attention the call back number provided in the call out, that number will have the most up to date information. If you miss the first call out, call dispatch for information about what is going on. If you cannot participate in a callout, please respond to the call out regardless, the same goes for the stand down call, it helps to track who may still be in route to the call out. You can text back a reply to the call out, this is preferred.
Recent calls: overdue hikers, 7/18 we had people in the field, the stand down was given rather quickly.
Injured skier 7/20- the skier sent a thank you and a check for $100, it was a long carry out
7/21 head injury- injured person was able to walk out so the stand down was given early.
Old Corral next thankful Thursday is Aug 7th, the final one is Sept 11th.
Trailer work day, there is still quite some work needing to be done and the power supply needs to be hooked up, suggestions are welcome on possible days that would work. Vikki adds that the title for the mule is in Vikki and Mike’s safe deposit box, their son and daughter also have access.
Weapons policy is in draft form, an email will be sent out to all members for review.
The Jelm Mountain run is coming up on the 20th of September.
Reminder: K9 training meets up regularly each week, feel free to contact Cathi to sign up to be contacted for scheduling.
Tonight’s training will be working with K9 teams.
ACSSAR Board Meeting 22-July-2014
1900 Meeting Start, old business: we are going to order 6 of the Wouxon radios at 199.99 a piece.
Dan is starting to compile different channels that we will need. Cathi needs any attendance
rosters from this months call out thus far. High angle training will increase due to
requests from participants, Dan will put out emails regarding upcoming training dates.
There will be classes on basic climbing and Dan hopes to set up a days focusing on litters.
MacAllisters is in for fundraising, days need to be figured out and the application needs to be
turned in, Matt suggests that we do Tuesday nights since they are high traffic nights. Brenna
suggests that we pick a tuesday night the same as a meeting and invite members out to
MacAllisters before the meeting to hopefully raise the sales the required 5%. Aug 7th is the next
thankfull thursday for Old Corral.
Training: Cathi hasn't heard back yet about Search Management, she will keep trying. The tracking
class price has drastically dropped but it still is the same class if anyone still wants to sign
up for it in Ft. Collins. Donor plaques, there are about 9-10 donations over $100 but most are not
businesses. Laramie GM did a donation and also loaned us the use of a vehicle for our seminar.
Dan has the new power supply for the trailer, Dan wants to install that at the next trailer work
Dan counted the vests and there are still several that need to be picked up, we also have sold
a few that weren't previously spoken for. We still have about 10 left. We are down to only a few
t-shirts left so we may need to purchase more, Matt has volunteered to go forward with that.
Short Haul training for high angle is coming up this weekend.
Call out policy and procedures, due to Dan being out this past weekend some weak points in the
call out were identified. Dan will be making some changes to the system to improve user interface
and ease of use. Dan drafted a memo of call out prodecures that determines protocol in
call out situations.
Patches and window hangers, there was some interest from some people to obtain a couple of patches
for collecting purposes. and and the board discussed the future availability of these
identifiers and agree that identifing insignia should be kept to members only and policed
appropriately when a member leaves the group.
July Meeting training: We would like for Travis to due a segway for Wilderness 1st aid but he is currently
out of town. We still need people for this training (at least 6 to make it worth wile)
Weapons policy is still being discussed, it is still ongoing.
Its been a vary busy week for ACSSAR, with four calls for assistance.
7/14 - Overdue hikers on the Medicine Bow Peak Trail - Stood down as hikers made it back to trail head.
7/18 - Overdue hiker in the Lake Marie Area - Request for ground and ATV teams
7/20 - Injured skier near Sugerloaf recreation area
7/21 - Injured Hiker near South Gap Lake. - Stood Down as hiker made it to trail head.
ACSSAR Meeting 27-May-2014
Meeting start: Dan read off the minutes from the April board meeting. Josh read off the financial report from an e-mail from Vicki.
Annie talked about some bike training upcoming in Colorado, hopefully get some ideas for our bike team setup.
Harold moves to adjurn, Travis second, meeting adjourned.
ACSSAR Board Meeting 17-June-2014
1900 - Call to order, Old business is discussed, radios are first. We are close to coming to a decision to purchasing the Wouxon DB-16x which retail for $119.99. Dan believes these are the way to go; they are simple and can talk with GRMS radios that we already have (Garmin Rino’s). The options and various capabilities are discussed over with Neil since he has some experience with those radios. The entire purchase would be; the radios (6), the programming cable, an external microphone (6), and eventually a replacement battery.
Matt moves to purchase, Travis 2nd and the motion passes.
The Sheriff is very interested in the possibility of a mountain bike team. Dan believes the board should really get behind Annie and her endeavor. We would like to be able to get 6-8 people to join in. Maps for mountain bike do not exist right now, but the board discussed several options on how to develop maps of our own.
Neil talks about the High angle training that was done this month, descent turn out with around 7 people. They went over anchors and setting in, using the anchors to raise people, and various high/low angle training. Neil would like to use a different area for variety in training and ease in teaching. Matt also is open to doing some evening workshops in basics of climbing so Neil could cover more advanced tactics. Matt will send out an email with details on the workshop.
Fundraising, Matt is going to take over the fundraising aspect to McAlister’s. The next Old Corral fundraising in July 3rd, Dan will try to attend. The letter has been sent out to Modern Printing.
Dan talked to a design shop (Star Awards) to help with a plaque for appreciating; a pack of 5 would be around $80. Cathi mentions that we definitely need to do one for GM for the vehicles. Dan wants a count of how many and who the board thinks would qualify for a plaque before ordering.
Training: Cathi got a hold of Kirk for search management. She will have more information as soon as he becomes more available.
Tracking; there is another class upcoming Aug 15-17 in Ft Collins.
We have FHAB coming up soon; the whistles should be here soon for handouts. We’ll know more about the setup as the event gets closer. Travis looked around for canopies and will keep looking, we have 1 but are needing at least 1 more. Brenna has one that we can use if necessary. Matt will be heading up the Jubilee Days parade, he has a car trailer to use but he will not be here that weekend. Matt will send out an email to the group for ideas or for volunteers.
Trailer Power: Dan thinks the power supply for the trailer didn’t handle the bumps from normal usage. It could just be a fuse, Neil is going to look at it this week and evaluate the issue. Dan did a little research and found a power supply that he believes should have been installed initially that run $235 (on sale). Cathi moves to purchase, Travis 2nd and motion carries.
The Board has decided to move on an official weapon policy, more discussion and evaluation to follow.
Motion for reimbursement for Brenna’s expenses for the tracking class by Cathi, Travis 2nd and motion passes.
Harold moves meeting adjourned, Dan 2nd, and meeting ends.
On Saturday May 24th at 10:50 am, ACSSAR was requested to mobilize for a search in the Laramie Peak area. The missing subject had been separated from his camping partner the previous evening while hiking. Not much else was known, but the subject was located before responding members were able to depart for the search location.